Sending consignments abroad
International mail can be posted at any post office.
International ordinary letters with stuck postage stamps can also be dropped into a post box.
Austria, Belgium, Bulgaria, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Great Britain and Northern Ireland.
EU countries accept items without customs clearance or declaration. The only exception are Customs Territories (celních uzemí (pdf, 34kB) - Only the Czech version of the page is available) and Tax Territories (daňových území (pdf, 422kB) - Only the Czech version of the page is available).
The procedure involves the following two steps:
Step 1. Declare contents of the mail you want to release into the export regime with the appropriate Customs Authority.
How can I declare goods to be released into the export regime?
- You can use the services of a customs clearing agent. The agent will file the appropriate electronic form for exporting goods according to a list provided by you (number of packages, i.e. number of posted items, exact specification of contents, destination country, your company details).
- Alternatively, you can declare the goods by yourself, by using the Customs Administration website.
- Once cleared, you will get an Export Accompanying Document ("EAD") for the goods which is to be attached to the item.
- Mail containing excise goods (beer, wine, tobacco products, ethanol and mineral oils) requires an EAD plus an Accompanying Commercial Document for the movement of select products subject to excise duty in the conditional relief regime).
What is the purpose of release into the export regime?
- Goods released into the export regime can leave the EU customs and tax territory. However, the act of release must be confirmed by the releasing authority (in this case, by the Czech Post).
- The Czech Post uses electronic way of communication with the Customs Authority. Each cleared item released into the export regime is identified with a special Movement Reference Number1 (MRN 1) specified in the EAD.
- As soon as the Czech Post confirms the release of your goods, you can claim VAT refund.
Step 2. Posting of cleared goods with the Czech Post
How can I post items released into the export regime with the Czech Post?
- Items released into the export regime must be posted as registered mail (ordinary mail is not accepted). Choose any one from the following schemes: Standard Parcel, Insured Parcel, EMS, Insured Letter, Registered Item.
- Post the item(s) separately from the rest of your (not cleared) mail.
- Mark the MRN of each cleared item in the applicable space of the posting documents (if you have one EAD for several items, use the MRN for each item with a serial number, such as 1/3, 2/3, etc.).
- Do not forget to tell the clerk if you are posting items released into the regime of export to non-European Union countries.
Procedure after acceptance of your item for transportation:
- The clerk will enter the information about your item into the system. The information will include the posting number and the MRN copied from the accompanying EAD or from the Posting Documents.
- The label "Item with Customs Document" will be stuck to the item in a visible place.
- The accompanying EAD will be attached to the item or put into a transparent adhesive pocket and attached to the item.
- Should you fail to comply with the above mentioned procedures, the posting number will not be matched with the MRN (copied from the EAD). The release of the item will not be confirmed and the Customs Authority will summon you to prove the release of the goods in another way (alternative evidence 2).
- The Customs Authority personnel may randomly check your item. In such case it will be kept at the releasing post office and you will be asked for cooperation.
- If the system is out of operation, the export regime will not be closed automatically and the Customs Authority may ask you for cooperation.
- The sender is the declarant.
- For binding information about rules governing customs clearance and export of goods please contact customs authorities.
- We are not liable for damage caused by exporting things prohibited by the destination country.
1Successful closing of the export regime depends on clear information (MRN specified in the EAD accompanying the posted items) provided to the clerk.
2Alternative evidence of the release of goods for export to non-European Union countries includes the posting document (including the MRN), duly completed and confirmed by the Czech Post.